Turn Your Accounts Payable Processing Paperless
Your invoice automation starts with adequate e-invoicing and imaging options for each supplier profile.
The Paper Challenge
Paper is slowing you down and is very expensive for your organization: postage fees, delays, preparation and handling are just a few examples of the expenses caused from paper. Paper-based processes require users to key information into a payment or an ERP system and therefore are prone to errors. Time consuming and labor-intensive, paper makes it difficult, if not impossible, to take advantage of the discounts offered through payment terms. Organizations with departments disbursed across the United States or the globe face even larger delays and latency when processing payments, as invoices might have to be re-routed to the correct office. If you want to decrease errors, capture discounts, and operate more efficiently you have a great opportunity to do so by reducing and removing paper.
A Solution Adapted for Each of your Suppliers
One size does not fit all when you want to shift to e-Invoicing. You need a complete and holistic way to approach your supplier to implement e-Invoicing options that are easily adopted and efficient based on the profile of your suppliers. Prodagio Software offers several best-in-class e-invoicing options so you can find the most complete solution for your unique scenarios.
- Imaging/Scanning and Data Extraction/Advanced Capture - Imaging and data extraction accelerate business processes by capturing all invoice details from paper and electronic documents to enable processing efficiency. Prodagio offers flexible options to utilize imaging and advanced capture:
- Prodagio provides the imaging with IBM Datacap when you do not have any imaging solution in place. IBM Datacap provides best-in-class proven imaging and data extraction capabilities. After imaging and data extraction, the invoice is delivered directly into Prodagio AP’s invoice automation workflow process – no keying required!
- Prodagio can integrate seamlessly with any front-end solution that your organization has already adopted and deployed such as Captiva, IBM, Brainware, Kofax and ReadSoft.
- Prodagio also provides outsourced scanning services that eliminate the need to purchase scanning hardware or train scanning staff. Let Prodagio handle everything. Send all invoices to the PO box assigned to you, and we will prep and scan the invoices into your Prodagio AP workflow process. By outsourcing your scanning operations, your AP department can focus solely on priority AP action items.
- e-Invoicing - e-Submission - Prodagio supports various methods of e-invoicing and e-transactions that will eliminate the need for vendors to send paper invoices, thus taking the paper from your AP processes:
- Prodagio can receive any EDI (Electronic Data Interchange) transactions directly and apply validation rules for straight thru processing without any human intervention. Prodagio supports various EDI formats such as cXML. EDI that fails validation will be routed according to business rules and directed into the appropriate exception queues. EDI is a solid solution for the supplier with whom you do the most transactions on a regular basis
- For your mid-tier suppliers who have lower transaction volume Prodagio Vendor Portal allows multiple ways to complete e-submission of an invoice via invoice upload, spreadsheet template, and PO flip. In addition to removing paper, Prodagio’s Vendor Self Serve vendor portal also decreases the number of invoice status inquiries your AP department receives as vendors have the ability to check the status of their invoice from their portal.
- Supplier Network - Prodagio AP can receive e-invoicing from a supplier network such OB10, the leading global B2B e-invoicing network. The OB10 network enables companies to send and receive error free, tax compliant invoices around the globe without the need to install any additional hardware or software.
The Prodagio Difference
Having options is good; it allows you to confidentially decide how to best meet your needs to achieve set goals. Prodagio offers three unique e-invoicing options; scan, e-transaction, and supplier network so you can pick the solution that best fits your organization’s and your vendor’s needs. Picking a solution that is best suited for both your company and your vendors ensures buy-in and success when making the transition to paperless processes.
You may have already begun your path to invoice automation by utilizing one of the options above; scan, e-transmission, or supplier network. Now what do you do to complete the process? If you still have paper coming in, you can implement an additional e-invoice option. Prodagio AP can automate invoices from any source – scan, e-transaction, or supplier network, and deliver them into Prodagio AP’s invoice automation workflow processes. Prodagio AP can even leverage your existing PO system to provide invoice automation to your ERP, creating a complete P2P solution .
Remove paper AND get a best-in-class accounts payable solution at an affordable price. Prodagio AP on the Cloud can automate any invoice from any source – imaging, e-transaction, or supplier network. Prodagio AP on the Cloud offers the same robust features as our in-house invoice automation solution, without the infrastructure costs or IT headache.