Contract Lifecycle Management for Movie Studios and Entertainment
Gain full visibility around your contractual legal obligations and financial terms for your blockbuster in the making!
The Problem
As Movies Studios produce pictures, develop contracts with producers and writers, employ talents, and develop projects, they generate a tremendous amount of contracts. These contracts drive critical distribution rights, payments, and obligations to their business.
Managing such contracts manually can be risky as versions of these contracts begin to accumulate over the years, trapped in filing cabinets and on desktops throughout your organization. It then becomes very challenging to track key milestones, track renewal and termination dates, and ensure compliance with contract obligations and rights. Poor visibility into your complex revenue based contracts could mean litigation issues, extensive legal fees, and revenue leakage.
The Solution
Prodagio Contract is a contract lifecycle management (CLM) solution that has been proven successful in managing the myriad of contracts, agreements and supporting documents the movie and entertainment industry create and manage. Prodagio Contract is the solution that will bring visibility into even your most complex contracts.
- Capture and Track Contract terms - Capture contract terms and create automated ways to track key milestones, dates, and event. For instance, automatic reminders notify your HR team when a contract is due for renewal, termination, or when you have contract deadlines, option pick-ups, merit reviews, expiration dates, and other key employee or project data tasks. Better tracking insures that you will take the appropriate actions on time to meet every deadline.
- Work More Resourcefully - Prodagio Contract seamlessly integrates with any existing ERP system(s), including SAP, Oracle, PeopleSoft, JD Edwards, or any homegrown system. This eliminates multi-system data entry and allows you to retrieve existing employee information without hassle.
- Easy Mass Updates - Stop updating mass amounts of contracts one-by-one. Prodagio Contract provides the ability to mass update items, such as end-of-movie date, within multiple contracts in one quick step so you can move on to other tasks and keep up productivity.
- Find Information Fast - Robust standard and custom reporting allows users and attorneys to track everything within or related to a contract/project. Prodagio Contract also includes powerful ad hoc full text and data searches, providing the user the ability to quickly find the contract(s) or data they are looking for.
- Standardize and Optimize Contract Creation - Prodagio Contract is easy to use and accepts any kind of document, whether created inside or outside of the system. Leverage your existing Microsoft Word templates or use Prodagio Contract’s Document Creation Wizard to automate the creation of your contracts and supporting documents using the template and clause library features. A central repository provides HR, management, and attorneys secure and auditable access to all documents and agreements, whether created in the system or scanned in.
- Centrally Store and Enforce Security - Prodagio offers a Contract Asset Repository with very powerful security features. Read and write access is distributed according to user and group roles, ensuring that only users or departments with access can read or edit documents. Each action taken on every contract within Prodagio Contract is date and time stamped, and the identity of the user taking the action is recorded. Prodagio works with many industry leaders and security is a top priority.
The Prodagio Difference
Prodagio Contract has helped improve contract management with leading movie and entertainment studios. We understand that movie contract terms are tracked and reported on, complex data model elements are required, the importance of usability, and the need for each departments specificities. Our experience helps us to better understand your needs, automate even your most complex contracts, and provide a solution which helps improve visibility and management across all of your contracts.
Prodagio's seamless integration with any ERP system ensures even the most complex contract environment can still be accessed through a single user-friendly interface. Only Prodagio leverages your existing investments in ERP systems without custom integration or forcing you to switch between applications to retrieve necessary information.
Automatic reminders help mitigate risks and provide visibility into obligations that could create both legal and financial risks by notifying the HR Department when contracts are about to expire, when it’s time for an option pick-up, or when other key employee or project data is due so appropriate actions can be taken. Robust standard and full-text searches improve efficiency by allowing attorneys and users to quickly find important information within any document or contract.
Prodagio Contract’s configurability supports rapid deployment. It's flexibility allows it to be configured to just what you need and rules and features can be configured down to the user level. In no time you will begin reaping the benefits of a fully automated contract management system.