Invoice Automation

Invoice Processing is a fact of life. Do it inefficiently, and you could waste company resources and limit your company cash position. Managing it effectively, and you can help you company lead you market sector. In fact, in IBM’s 2010 Global CFO Study, they found that companies with a high financial operational efficiency and high visibility into Financials outperformed their competitors - 49% higher revenue growth and 30% better ROIC.

With Invoice Automation, you can run you Accounts Payable smoothly and contribute new levels of value. Prodagio AP’s EIPP and Invoice Automation Solutions provide both 100% visibility into all areas of the Accounts Payable process and operational efficiency - making it possible to achieve a high percentage of straight through processing and manage exceptions effectively. If you are still operating in manual system or struggle with the limitation of ERPs, you could be missing opportunities to improve your bottom line.

Overview

Our accounts payable software provides the ability to achieve complete invoice automation; reducing operating costs, increasing your opportunity to discount and earn cash, boosting efficiency, and enhancing purchasing effectiveness.

Prodagio AP eliminates the need to manually process invoices and provides the ability to dynamically manage your transactions by providing:

Real-Time Visibility of the Accounts Payable processes across your entire enterprise, regardless of your underlying ERP and GL systems.

Rules Engine uses matching technology to interrogate all inbound invoices against purchase orders and multiple systems simultaneously.

Zero-Touch Processing insures invoices that meet your rules criteria are automatically processed, leaving only exceptions to be routed into processing queues. Zero-Touch Processing eliminates errors due to duplicate invoices while reducing processing costs and increasing productivity.

Imaging Automation reduces processing approval time of invoices, allowing you to process higher volumes of invoices in a shorter amount of time.

Click to view Benefits

Benefits

Prodagio AP is a best-in-class solution with award winning design and functionality which allows your Accounts Payable department to achieve invoice automation and reach peak efficiency by delivering the following benefits:

Reduce Operating Costs and Cycle Time
Prodagio AP’s Entry Channel Rules Engine allows for zero-touch processing, increasing the speed and overall efficiency of processing invoices and results in reduced cycle time and lower cost-per-transaction.

100% Front-End Control and Optimization
Prodagio AP provides real-time visibility into your full Accounts Payable life-cycle – visibility that allows you to understand your liabilities and make dynamic decisions about how to best optimize your cash position and manage your supplier payments.

Consolidate AP across Your Enterprise
Seamless integration with ERP and GL systems ensures even the most complex AP environment can be accessed through a single, consolidated view.

Zero-Touch Processing
Invoices that successfully pass Prodagio’s matching technology criteria are automatically posted, leaving only exceptions for routing. Invoices that pass the match test are automatically posted to the ERP according to your rules. This dramatically reduces the risk of errors and fraud.

Efficient Exception Handling
Invoices that do not match the set criteria are automatically coded and sent to the right person for review and approval.

Simplicity
Intuitive web-based user interface decreases the learning curve, making deployment across the company uncomplicated.

Prodagio as a Consulting Partner
We provide not just a great technology but also sound advice in configuration, implementation and integration. We take the time to understand your unique processes and advise on how you can receive the most value from an invoice automation solution. Prodagio has customers throughout the Globe utilizing our technology, and we maintain resources throughout the world to ensure continuity of service and deployment.

Click to view Key Features

Key Features

Entry Channel
Electronic Invoice Receipt	Receive invoices in various formats like, email, xml, EDI as well as traditional paper, scan, capture, OCI.
Entry Channel	High volume queue-based invoice entry engine that manages priority based on customer business practices and rules.
Entry Channel Transaction Ingestion	Acquire invoices in multiple ways: scanned image, EDI, email, and e-forms. Prodagio AP will also process EDI transactions, P-Cards Expenses, and Requisition.
Central or Distributed Ingestion	Scan and acquire invoices from a central location or from distributed sites anywhere in the world.
Integrated Forms for Invoice Submission	Accepts direct input of invoices from business users.
Requestor Tab	Allows internal user to submit an invoice directly into Prodagio Accounts Payable.
Check Requests	Create and submit a check request, expense report, etc. directly into the Prodagio Accounts Payable.
Invoice Processing
RoboProcessor Rules Engine	Configurable rules engine to create bundles of validation rules and complex actions with decision trees. Allows unique and very detailed Invoice Automation conditions and routings.
Automated Vendor Validation	Using ERP or any data source, system can validate supplier data at any time in the workflow or rule processing.
Automated Invoice Processing	RoboProcessor automatically interrogates each invoice against all validation rules to determine how to process each invoice.
Matching	Integrate with file upload or dynamically with ERP to match invoices against Pos or any data source. Includes PO 2-way and 3-way matching, line item matching, and contracts matching.
Invoice Management
Recurring Invoices	Automatically schedule invoices for processing.
External Data Validation	Mapping and lookup to external data sources.
Electronic Payment Functionality	Prodagio connects with your ERP to pay invoices electronically.
On Hold Categorization	On hold icon, reason codes and integrated into reporting.
Sales and Use Tax Functionality	Ability to process and capture sales and use tax including integrating with third party use tax systems.
Templates and Schedules	Save invoice templates and schedule for later use. Templates for coding lines.
Supporting Information	Supports annotation of invoices and supporting documents.
Exception Management
Line Item Coding	Create and edit line item details. Ability to copy coding lines. Includes Special Charge Allocation and Coding.
Re-open a Transaction	Ability to re-open an invoice after it has been closed.
Duplicate Invoice and Error Checking	Multiple user defined rules and thresholds for error checking.
Workflow
Manager Workflow Controls	Manager can reassign to another manager. (Is manager role only). Add Manager able to reassign to a Processor. Reassign Coordinator, External Routing, Processor and mass recall approvals.
Robust Workflow	Seamlessly route newly captured payables through indexing, processing, approval, and posting for payment. Robust email integration and functionality for notification, routing, approval, and escalation mechanisms.
Expanded Approval Workflow	Expand transaction types to use approval workflow for AR, expense, P-card and other.
Routing Indicator	Indicators display next to the invoice name to show what step of the process the invoice is in, giving you easy access to invoice status.
Search and Tracking
Reports	Complete library of standard and Best Practices reports .
Search	Quickly find and retrieve invoices by properties or full text search.
Audits Trails	Payables process with detailed audit trails.
Issues Tracking with Notes	Save customer service notes in record to track inquires and issues.
Payment Status	Two-way syncing with external ERP information.
Integration
ERP Integration	Non-invasive integration with any ERP or external system – SAP, Oracle, PeopleSoft, and more. Payables can be posted for payment to other external systems such as ERP upon completion of processing and approval.
Integration with Prodagio Products	Prodagio Analytics and Prodagio VSS included. Prodagio Contracts and Prodagio Framework incremental.
Security
Role Based Users	Multiple defined roles and security – Manager, Approver, External, Coordinator, Requestor.